What is the consultation process for applying for a visa?

Overview of Visa and Visa Consultation

What is a visa?

A visa is a “travel pass” that allows Vietnamese citizens to enter and legally stay in a foreign country for purposes such as tourism, business, studying abroad, or immigration. However, the approval process is becoming increasingly strict, especially in major destinations such as the United States, Australia, Japan, South Korea, and Dubai.

A visa is an entry permit issued by a country’s government, allowing foreigners to enter and stay for a specific period and purpose. For Vietnamese citizens, obtaining a visa is a mandatory step for traveling, working, or settling in most countries around the world.

Why is visa consultation service necessary?

The visa application process is becoming increasingly complex, with constant changes in legal requirements and procedures. Each country has its own specific demands, from required documents to evaluation criteria. Applying on your own can lead to risks such as missing documents, incorrect information, or misunderstanding the interview process.

Who needs visa consultation services?

These are applicants who are applying for a visa for the first time, those with complicated cases, or those who have previously been denied. The best time to seek consultation is as soon as you plan for travel, work, or study abroad—ideally 2–3 months before departure to allow enough time for document preparation. With the support of iVISA’s team of experts, who thoroughly understand each country’s regulations, consultation services help clients avoid mistakes, increase approval rates, save time, and reduce stress throughout the visa application process.

Popular Types of Visas for Vietnamese Citizens

Vietnamese applicants commonly apply for the following visa categories:

• Tourist Visa: Sightseeing, leisure, cultural exploration.
• Business/Work Visa: Attending conferences, meeting partners, signing contracts.
• Family Visit Visa: Visiting relatives or friends living abroad.
• Student Visa: Long-term study or research.
• Immigration/Investment Visa: Long-term residence, family reunification, or investment for citizenship.

Key destinations for Vietnamese travelers in 2025 include:

• China – Taiwan – Hong Kong: Flexible process, reasonable costs, suitable for tourists and short-term business trips.
• Japan – South Korea: Strict procedures, requiring financial proof and clear travel itineraries.
• Dubai (UAE): Notable for its Golden Visa program tied to real estate investment, attracting Vietnamese interested in settlement and international business.

Standard Process for Applying for an International Visa

Step 1: Research and Preparation

• Identify the appropriate visa type
• Review specific requirements
• Prepare initial documents

Step 2: Collecting and Completing Documents

• Accurately fill out the visa application form
• Prepare all required documents according to the checklist
• Translate and notarize documents (if necessary)

Step 3: Appointment and Submission

• Book an appointment online
• Submit the application
• Pay the required fees

Step 4: Interview (if applicable)

• Prepare for possible interview questions
• Maintain a professional appearance
• Bring original documents

Step 5: Receiving Results and Visa

• Track application status
• Receive the visa or a refusal letter
• Carefully check the visa details

In 2025, the visa application process has undergone several important changes that applicants need to be aware of. Many countries have fully transitioned to electronic application systems, which save time but also require applicants to be familiar with online procedures and to prepare high-quality scanned documents.

Additionally, due to geopolitical factors, visa processing times may fluctuate unpredictably and even take longer than expected. Therefore, applicants are advised to submit their applications early, ideally two to three months before departure, to minimize risks.

For more details about which visa type you should apply for, you can contact iVISA to schedule a personalized visa consultation.

Visa Application Documents: Checklist by Country & Purpose

A basic visa application typically includes:

• Passport valid for at least 6 months
• Completed visa application form
• Passport-sized photos as required
• Proof of financial means
• Travel insurance
• Round-trip flight ticket (or itinerary)

Detailed Checklist by Country

South Korea:

• Tourism: Savings account statement (past 3–6 months), last 3 months’ salary slips, employment verification
• Business: Invitation letter from a Korean company, employment contract
• Family Visit: Sponsorship letter, proof of relationship

Japan:

• Tourism: Detailed travel itinerary, hotel bookings, proof of stable income
• Business: Certificate of Eligibility, invitation letter from Japanese partner
• Special note: The guarantor may be required to appear in person

United States:

• All visa types: Form DS-160, SEVIS fee (if applicable), proof of strong ties to Vietnam
• Student Visa: Form I-20, academic certificates, proof of family financial capability
• Important: Mandatory interview, questions may be asked in English

Schengen (Europe):

• Tourism: Full itinerary across 26 countries, hotel bookings for the entire trip
• Business: Invitation letter from an EU company, proof of business activity
• Special note: Apply at the country of first entry or where you will stay the longest

General Notes: Each application requires both originals and notarized copies. Some countries require certified translations into English or their official language. All documents must be updated and consistent with the purpose of travel.

Successful Visa Application Experience

Case 1: Mr. Minh – First-time Tourist Visa to Japan

Mr. Minh faced difficulties because his income was not high and he had no prior experience traveling abroad. This is a common obstacle for first-time applicants, especially for stricter countries like Japan. iVISA prepared a detailed itinerary, specifying exactly where he would go, where he would stay, and estimated expenses for each day. They also added supporting documents proving his stable employment in Vietnam to demonstrate strong ties and his commitment to return. Thanks to the thorough preparation, the surprising result was that he was granted a multiple-entry tourist visa valid for 5 years.

Case 2: Ms. Lan – Applying for a U.S. Family Visit Visa to See Her Child Studying Abroad

Ms. Lan had previously been denied a U.S. tourist visa, which made her application for a family visit visa more challenging. However, in her re-application, iVISA provided complete documentation proving her legal mother–child relationship, along with the family’s financial records to establish credibility. As a result, the consulate approved her application and granted her a 3-year family visit visa, allowing her to frequently travel to the U.S. to visit her child.

Trusted Visa Consultation Services in Vietnam

Choosing a reputable visa consultation service is a key factor that determines the success of an application. To assess whether a service provider is reliable, you should consider three main criteria: credibility, experience, and legal compliance. A valid business license is mandatory to ensure legality, and the consulting team must be professionally trained in the visa regulations of each country.

Another reliable indicator is a high and transparent success rate. A trustworthy provider will publish clear statistics on visa approval rates by country, along with verifiable case studies of real clients. Positive feedback from past customers on online review platforms is also an important factor in evaluating service quality.

Currently, iVISA is one of the leading companies offering visa application services with a streamlined process and a high approval rate. Clients can choose from three main service packages depending on their needs and budget. iVISA provides a comprehensive service so customers can feel confident and worry-free throughout the entire process from A to Z.

Personalized Consultation Contact

At iVISA, we offer multiple convenient channels for clients to easily connect and receive prompt support. You can call the hotline 0937 999 610 during business hours from 9:00 AM to 6:00 PM, Monday to Friday. Additionally, clients may use the live chat feature on our website or submit documents via email at Visa@iVisa.com.vn for a preliminary assessment.

Our office is located at 99 Nguyễn Thị Nhung Street, Hiệp Bình Ward, Ho Chi Minh City, where we are ready to welcome clients for in-person consultations.

iVISA is committed to responding within two business hours, providing unlimited free consultations, ensuring absolute confidentiality of client information, and continuing to support clients even after their visa has been issued.

Benefits of Professional Visa Consultation

Using professional visa consultation services offers clients many clear advantages. First and foremost, the approval rate increases significantly. In addition, having an expert accompany you helps minimize risks and reduce stress during the visa application process. Your documents will be thoroughly reviewed to avoid common mistakes such as missing papers, incorrect information, or insufficient financial proof. Clients are also guided in preparing psychologically for the interview, making them feel more confident and comfortable.

Moreover, visa consultants constantly stay updated on the latest changes from consulates, ensuring that clients receive accurate and timely information about current requirements. Beyond document preparation, the service also provides comprehensive support in scheduling appointments—and even accompanying clients to the consulate if needed. After obtaining the visa, clients continue to receive guidance on entry requirements, visa extension procedures, and handling any unexpected situations.

FAQ

What Are the Risks of Applying for a Visa on Your Own?

Applying for a visa independently can lead to many unwanted risks. Incomplete or missing documents are the primary reason applications get rejected. Many applicants are unfamiliar with the specific requirements of each country, which results in submitting the wrong documents. In most cases, visa application fees are non-refundable, and having to prepare the application again from scratch will cost additional time and money.

Which Visa Service Should You Choose?

• Personal/Family Tourism: Best to choose a basic consultation package with support in preparing documents and interview guidance. Suitable for moderate budgets and straightforward procedures.
• Business/Work Travel: Requires a premium service with comprehensive support, from liaising with foreign partners to preparing professional documentation. Time efficiency is especially crucial in this case.
• Groups/Enterprises: Demands a specialized service tailored for large groups, with a clear and consistent process. Experience in handling collective applications is essential to ensure a high approval rate.
• Special Cases: For applicants who have been previously denied a visa, have complicated profiles, or unique circumstances, a premium consultation service with expert advisors experienced in handling difficult cases is highly recommended.

Visa Consultation: Online or In-Person?

• Online Consultation offers maximum convenience, allowing clients to seek advice anytime, anywhere without traveling. Costs are generally lower, and clients can benefit from insights from multiple experts.
• In-Person Consultation allows for more personalized interaction, with experts reviewing specific documents and providing detailed advice. This option is especially suitable for complex cases that require in-depth consultation.

Security: Both formats ensure information safety if handled by a reputable provider. However, meeting in person tends to feel more trustworthy when sharing sensitive personal information.

Process: Online consultations are usually faster for initial assessments, while in-person consultations are more effective for thorough document checks and final preparation.

Do All Visa Consultation Services Guarantee 100% Success?

No service can guarantee 100% success because the final decision on visa approval lies with the consulate of each country. Factors such as foreign policy, security situations, or even the subjective criteria of consular officers can all affect the outcome.

Professional consultation services can only increase the approval rate by ensuring that documents are complete, accurate, and aligned with requirements. Typically, success rates can reach 85–95%, depending on the country and type of visa.

Applying for a visa is not just about submitting a set of documents—it is a journey that requires careful, proactive, and secure preparation. Through guidelines, case studies, and FAQs, we have shared ways to optimize applications, raise approval chances, and minimize risks. To give clients greater peace of mind, iVISA always provides multiple support channels—from hotline and email to in-office consultation—ensuring professional assistance throughout the entire process, before, during, and after the visa application.

iVISA Property & Citizenship

• Add: Số 99 Nguyễn Thị Nhung, phường Hiệp Bình, TPHCM
• Hotline: 0937 999 610
• Email: info.ivisatravel@gmail.com